10 Great Tips On How To Plan A Wonderful Live Music Event
Your Guide To A Successful Music Festival
Planning an event that includes live music can be a huge undertaking. There are so many things that need to be considered to be successful. It can easily become a headache, but it doesn’t have to be. There are a few things you can do to set yourself up for success. Let’s take a look at a few of them.
1. Have A Budget
Know exactly how much you have to spend on everything. This will help you make the right decisions on where to spend money. Keeping in mind there are many things you may not think of that you need. Things such as security, sanitation, portable restrooms, insurance, permits, etc.
2. Target Your Audience
Decide early on who your target audience is. What types of entertainment does your market follow? Which of these types would bring in more ticket buyers and in turn more revenue? Once you know what type of entertainment to buy, you can get started booking your talent.
3. Get Professionals Involved Early
This one could arguably be #1. As early as possible get other professionals involved. Your specific providers will know exactly the right solution for your needs and budget. They most likely have done this type of setup many times before and can save you many headaches in the planning process.
4. Pick The Perfect Venue
Finding the right place for your event is crucial. Things like ease of parking, plenty of space, and fits within your budget are all things to consider. Would an outside event work best for what you have in mind? Or would a small intimate setting indoors be better? Again, your trade professionals can help you with all of these decisions. Keep in mind how many patrons you need to break even or make a profit. This will help in finding a spot big enough for your needs. If you are planning a live music event you will also need plenty of parking for artist’s busses and equipment. The more artists in your lineup the more space you will require.
5. Secure All Necessary Permits
Many cities and municipalities require some form of permit to host a live event. This may also include an insurance certificate and safety plan. Find out what you will be required to have early so you have plenty of time to get it all in order. Months of planning can go to waste if your permitting is not in order.
6. Take Care Of The Details
There are many things the average person who attends a live event doesn’t think about while at the event but all of them are vital to the success of the event. Things such as security, cleanup, food and merchandise options, adequate restroom facilities, first aid, evacuation procedures, social distancing measures… the list goes on and on. If this is your first time planning something of any magnitude it may be easy to forget some of the details.
7. Find Qualified Sponsors
Finding one or more sponsors to help with your event will help with the cost of your event. Partial or even total sponsorship can be possible. Look for sponsors that make sense with the target audience you have chosen. Pay attention to who sponsors other events in your area. These people may be more inclined to help with your event. Sponsors come in all sizes and professions, the usual types are car dealerships, local stores, law offices charity groups. Such things as banner placement on the stages and throughout the event space can be purchased by your sponsors. One thing to remember is that the banners need to be added to the stage before and while it is being built. Once the structure is up your production provider will most likely not take it back down to accommodate your banners.
8. Check Your Date
9. Have A Weather Emergency Plan
10. Read The Fine Print
These are just a few of the things you as an event planner will have to deal with. There are certainly many more. The best thing you can do is get others involved who do this type of work week in and week out. Capital A Productions is the undisputed best option in the southeast for festival and live music production. We provide worry free event production. What that means is once bringing us on board you no longer have to worry about that portion of your planning. We deal with national touring professionals every week. We speak the language. We know what these artists are going to require and know how to provide it. We work for you to make you a total success. Whatever your needs are in the line of mobile staging, live audio, concert lighting , festival production, we have what you need. We are here to help. Give us a call today and let’s start the conversation. We look forward to working with you.